Doctors Without Borders/Médecins Sans Frontieres (MSF)

Finance/HR Manager

Churachandpur, Manipur

ccpur-logmanager@oca.msf.org

Vacancies:	1
Avaliability:	12 months (renewable)
Last date of application:	January 27, 2021
Expected starting date:	N/A

General

• Position: Finance/HR Manager
• Location of Job: Churachandpur, Manipur
• Duration: 12 months (Renewable)
• Start Date: ASAP
• Closing date: 27 January 2021
• No. of vacancies: 01 (One)
• Email: ccpur-logmanager@oca.msf.org 

Background

Médecins Sans Frontières (MSF)/Doctors Without Borders is an international humanitarian medical aid organization working in more than 70 countries worldwide. Médecins Sans Frontières is neutral, impartial, independent, and not linked to any political party or governmental body. Our teams provide emergency medical assistance to people in need, irrespective of their nationality, race or religion. In 1999 MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents.

Purpose of the Post

Planning, coordinating and implementing HR, Admin and Financial activities and policies in the project according to legal obligations and DWBI protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the project and to realize the HR capacity required to achieve project objectives.

Functional and Hierarchical Lines

• Hierarchically accountable to Project Coordinator
• Functionally accountable to HR Coordinator, Finance Coordinator

Accountabilities

• In close coordination with the Project Coordinator (PC), HR Coordinator (HRCo) and Finance Coordinator (FinCo), calculating, analyzing and monitoring the project's HR and Financial operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and proper allocation of funds according to funding contracts. Proposing corrective actions when required.
• Planning, supervising and ensuring the implementation of, in close coordination with the HRCo, the associated processes (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff in order to ensure both the sizing and the amount of knowledge required. Supporting the project line managers in said processes in order to improve staff capabilities, their end results contribution to mission goals and to boost their active participation and DWBI commitment.
• Advising on set-up and updating the project's organizational chart and job descriptions and assisting the PC, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities
• Ensuring hiring, amendments and contract termination formalities for employees at project level are according to local labor laws. Archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance. In close collaboration with the PC and HRCo, looking for the best options to avoid and/or solve possible labor conflicts in the project
• Supervising/performing payroll procedures, ensuring that all data related to monthly salary calculation of the project national employees are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments. Under supervision of the HRCo, ensuring the indexation process of the national staff salary grids are in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites
• In close collaboration with the PC and HRCo, implementing the administrative procedures of any Memorandum of Understanding (MoU) in force between local partners (e.g. Ministry of Health, etc.) and DWBI.
• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security.
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following DWBI guidelines and rules, and using the respective software in place. Ensuring and controlling the monthly and yearly accountancy closure and all HR, Administrative and Financial reporting of the Project (Homère and accounting software monthly closure, sitreps, etc.)
• Being responsible for all movements and/or accommodation of staff in the Project.

Context Specific Accountabilities

Financial management

• In collaboration with project Finance Assistant provide any required support or other tasks related to finance issues as in the project location such as back up when the finance staff is on leave.
• Ensure that all bookkeeping reports are sent to coordination office in Delhi and deadlines are respected (hard copies and export files).
• To ensure the accuracy and completeness of the monthly accounting reports and also the year end accounting report to the FinCo.
• Provide PC all needed information related to finance and HR during budget preparation process (ACP, SCP, ad hoc) such as, revised rent payments, and others.
• Prepare project monthly money request and submit Project Money Request as deadline.
• Monitor project cash-flow on a regular basis and ensure sufficient funds are available for project activities.
• Monitor expenditures and their appropriateness in line with the projects’ budgets and report deviations to the PC/FinCo.
• Liaison with Banks.
• Brief newly arrived international and relocated on finance as required in the projects.
• Undertake project visits to Moreh as required to provide guidance/assistance to project site on financial issues.

HR management

• In collaboration with project HR Assistant provide any required support or other tasks related to HR issues in all project locations, including back up when the HR staff is on leave. Lead the L&D of the project in cooperation with the Personnel Development Manager in Coordination.
• Ensure that the Performance Management cycle is followed according to schedule.
• Brief incoming international staff and relocated staff on the HR procedures, policies and systems.

Requirements

Education

• Desirable - degree in finance/ management (business, HR) or administration

Experience

• Essential, working experience of at least two years in relevant and similar jobs.
• Desirable working experience with DWBI or other NGOs, in developing countries.

Language

• Essential, mission working language (English).

Knowledge

• Essential computer literacy (word, excel, internet).  Desirable HR and Financial DWBI software (Homère, FFC, SAGA).

Competencies

• People Management and Development, Commitment to DWBI Principles, Behavioural Flexibility, Results and Quality Orientation, Teamwork and Cooperation

HR & Benefits

• Salary Gross: INR 62,894/- per month (non-negotiable)
• Leaves:-
• 18 days annual leave
• 12 days paid leave as per specified list of holidays
• Sick/Casual leave of 12 days as per calendar year (pro-rated based on hire date).
• Contributions made for statutory benefit programs such as Provident Fund.
• Covered under accident insurance
• DWBI provides medical reimbursement for employees and their dependents as per health care policy
• A stimulating, professional environment in an international organization.

Application Procedure

To apply for the above position, please clearly state which position you are applying for and send CV and Letter of Motivation to apply for this position (with phone number)

not later than 27 January 2021  until 4:00 pm

to ccpur-logmanager@oca.msf.org

You can also send your application to:

DWBI Office, Phalam Road, Chiengkonpang, Churachandpur, Manipur – 795158, India.

For more information click here