Sr. Manager, Admin Operations

 ChildFund

Job Details: Sr. Manager, Admin Operations

 

Vacancy Name	Sr. Manager, Admin Operations
Employment Type	Full Time (Fixed Term)
Childfund Work Location	Delhi, India
Childfund Division	Programs and Partnerships (P&P)
ChildFund Department	Country Management

 

JOB DESCRIPTION

Job Title:                  Senior Manager, Administrative Operations
Division/ Department:                      Administration          
Location:                                            Bengaluru/ Delhi
Reporting to:                                     Country Manager


Job summary:

The Senior Manager, Administrative Operations will be responsible for managing administrative function along with large volume of procurement in multiple states. The admin operations will include overseeing the complete administrative function, renting, maintenance of office premises, assets management across ChildFund India’s operations in the country. S/he will also be responsible for managing a large team of administrative staff, ensuring adherence to best practices and the laid down policies and procedures of the organization.  
 
KEY RESPONSIBILITIES:
 

·         Be responsible for overall quality administrative services and support in ChildFund India’s operations.

·         Managing and delivering large volume of procurements in multiple locations, ensuring timeliness and adherence to the policies and procedures.

·         Ensure timely procurement, maintenance, management and recording of organisational assets and inventory, including awarding of annual maintenance contracts (AMC).

·         Be responsible for regular compliance and updation of administrative and procurement

policies and procedures of the organization, drawing on the best practices from the sector.

·         Responsible for identifying and setting up new offices, preparing, finalizing, renewal of rental agreements as per the guidelines of the organization.

·         Ensure high level of safety and security across ChildFund India operations, including safe working spaces/premises, installation and check of fire safety equipment and deployment of security services.

·         Be responsible for sourcing and engaging vendors/agencies for administrative services as per requirement.

·         Ensure timely recording and reporting of admin and procurement operations.  

·         Supervise and capacitate Administration team to ensure quality work is delivered across the operations. 

·         Any other responsibilities assigned by the Line Manager

QUALIFICATIONS/ EXPERIENCE/ SKILLS/ COMPETENCIES

·         Post– graduate in management/commerce/social sciences or other relevant streams

·         Atleast 7-10 years of relevant experience, preferably in a large, multi- location, non-profit organization.

·         Strong knowledge and understanding of the policies, procedures and best practices related to administrative and procurement functions in a non-profit organisation

·         Sound understanding of compliances related to administrative functions as per law of the land

·         Excellent negotiation skills

·         Demonstrated success in the management and development of multi-location, multidisciplinary teams.

·         Strong communication skills (both verbal and written) in English & Hindi, other local languages will be an advantage.  

·         Adept in using computer, particularly in using Microsoft Office suite applications.

·         Organized, team player, self-starter and results-oriented individual.

·         Gender sensitive with strong conviction and skills for the empowerment of excluded and disadvantaged children.  

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CTC for the position:   13,77,000 PA 
 
Application End Date: 31st January 2020   

For more information and online application click here