IPPF South Asia Regional Office (SARO)
JOB
DESCRIPTION
Job
Title: Technical
Advisor – Institutional DevelopmentandGovernance support
Location: New Delhi, India
Function: Institutional Development
and Governance Support
1. JOB PURPOSE
• To operationalize IPPF’s
Institutional Development strategy in the South Asia Region (SAR) and drive its
implementation, in terms of fostering collaboration and institutional learning
and knowledge transfer between SAR MAs (i.e. South to South Engagement) (about
50% time)
• To ensure the smooth running of
IPPF’s governing bodies (General Assembly, Nominations and Governance
Committee; Board of Trustees; Membership Committee; Finance, Audit and Risk
Committee; Policy, Strategy and Investment Committee; and Resource Allocation
and Technical Committee) through effective support in implementing their
respective TORs (about 50% time)
2. KEY TASKS
1. To contribute towards the
development and implementation of regional strategy and goals for Institutional
Development (including governance, accreditationand South-to-South engagement)
in IPPF SAR, including the South Asia Regional Office (SARO) and Member
Associations (MAs) in the region.
2. To contribute to IPPF’s emerging
agenda on Institutional Development and implement it in the South Asia Region.
3. To set up systems/processes and
platforms for fostering greater collaboration between the MAs and enabling
institutional learning and knowledge sharing between them, in doing so also
scout for and draw from best practices from other regions of IPPF and other
similar organisations. To support in resolving MA conflicts based on the need
and degree of complexity.
4. To coordinate with the MAs, other
regions of IPPF, SARO staff members and relevant bodies to contribute towards
identifying and leveraging institutional strengthening opportunities at in
country and regional levels.
5. To provide support to Regional
Director to Member Associations (MAs) for ensuring alignment with the IPPF’s
global strategies, standards, and policies.
6. To support in the development of
concept notes and proposals for securing funding for work with building systems
in the area of Accreditation and Governance.
7. To provide feedback periodically to
the Senior Management Team at SARO and any other relevant body/agency.
8. To ensure that any intervention in
an MA is undertaken in collaboration with the respective technical
lead/advisor/officer in the Secretariat.)
9. To provide support to the Director
Governance and Accreditation, DLT, Chairs of governing bodies and Board
Committees and Committee members for seamless governance of the Federation.
10. To maintain an effective system for
dealing with all governing bodies papers ensuring that relevant timescales are
met for production and circulation of meeting papers that includes but not
limited to:
Collation/preparation of papers
such agendas, reports and any other related material for advance circulation
for Committees.
Coordination with respective
stakeholders on a regular basis for reports and materials for governing bodies
and committees’ meetings
Liaising with the Chairs and
Committee Conveners on a regular basis to provide the necessary support and in
drafting agenda and minutes.
11. To support the Director Governance and
Accreditation to facilitate induction, professional development programmes for
governing bodies and committee members.
12. To contribute to the development,
communication, implementation and maintenance of good governance and compliance
policies, processes and procedures.
13. To support Chairs in the effective
implementation of work plans and its implementation.
14. To coordinate the provision of
comprehensive administrative support in relation to all meetings of the
governing bodies and board committees.
15. To manage and maintain the specific
governing bodies and committee’s diary for tracking commitments, ensuring
stakeholders are aware of changes that affect them in a timely manner.
16. To ensure the needs of the governing
bodies and committees are met on a timely manner for its seamless operation.
17. To coordinate the preparation of
action lists with appropriate staff following meetings and prepare matters
arising for subsequent meetings.
18. To support the Nomination and
Governance Committee in its efforts to identify good calibre candidates for
governing bodies and committees
19. To support the Nomination and
Governance Committee Chair in conducting the regular performance evaluation of
governing bodies, committees and their members
20. To maintain an up-to date register of
terms of office of governing bodies and committees’
