The Equality Fund is transforming the way that resources—and power—flow into the hands of women, girls and gender expansive people worldwide. Designed by feminists for feminists, it is a model for sustainably resourcing feminist movements everywhere, through global grantmaking, gender-lens investing, policy advocacy, and feminist philanthropy. Launched in 2019, the Equality Fund has activated $100 million to date which flows to more than 1,000 organizations working across 100 countries.
THE OPPORTUNITY
This is an exciting opportunity for someone who is detail-oriented, systems-savvy, and passionate about contributing to feminist funding by keeping our grantmaking operations running smoothly and equitably.
Reporting to the Director of Grantmaking Operations and Effectiveness and informed by our commitment to Feminist Grantmaking Principles, the Grants Operations Officer plays a key role in supporting the design and delivery of EF’s grantmaking systems and tools. You’ll work closely with a cross-functional team to coordinate and administer all stages of the grant cycle—from application to award and post-award follow-up.
You’ll thrive in this role if you’re process-minded, collaborative, and able to balance structure with flexibility in a dynamic and growing organization. This is a great opportunity to deepen your skills in global grantmaking operations, systems design, and adaptive, values-aligned organizational practice.
SCOPE & RESPONSIBILITIES
Grantmaking Data, System, and Knowledge Management
- Supporting the development and documentation of application, review, grant disbursement and reporting policies, processes and procedures for multiple streams of grantmaking, including the development of manuals and policies;
- Working with the SalesForce Administrator, supporting the implementation and customization of the grantmaking database in Salesforce, including training Global Programs team members;
- Supporting the administration of the due diligence searches;
- Supporting the ongoing evaluation of internal grantmaking processes and tools, as well as user experience, and recommending modifications as needed;
- Developing, customizing, and maintaining grantmaking templates as well as online forms on EF’s Salesforce application and reporting portal in all three languages currently supported (English, Spanish, French);
- Developing and maintaining communication templates (in all languages) and coordinating translations needed;
- Representing Equality Fund externally as required.
Grants Management & Grantmaking Support
- Supporting the development of a yearly operational planning cycle, including the planning of grant cycles for multiple streams of grantmaking;
- Acting as a knowledge resource on current grantmaking policies, processes and procedures, identifying gaps and exceptions, and consulting with the Director of Grantmaking Operations on these. Both supporting and leading on the development of additional policies, processes and procedures as needed;
- Coordinating grant application, review and award processes & due diligence:
- Managing application timelines/deadlines;
- Supporting the shortlisting process;
- Conducting application reviews, where needed;
- Requesting and tracking references and endorsements;
- Supporting the participatory review process;
- Managing communication with applicants;
- Tracking review processes and verifying completion of due diligence;
- Sending grant award notifications and tracking completion of post-award tasks by grantee partners.
- Coordinating post-award grantmaking processes:
- Supporting the development and monitoring of dashboards for tracking grantmaking activities;
- Coordinating reporting timelines/deadlines, report invitations and follow-ups on outstanding reports and Receipt of Funds;
- Tracking grant reports and reviews;
- Managing communication with grantee partners, responding to their inquiries.
- Working closely with the Finance team, coordinating contract/disbursement process & due diligence:
- Supporting verification of payment information;
- Generating and verifying contracts (signers/terms);
- Supporting the tracking of disbursement progress and issues.
- In coordination with the MEL team, leading the response to internal requests for grantmaking
